- Competitve salary and bonus
- Private health provision
- Supportive, collaborative, and pleasant working environment
Our client is an international corporate services group with offices in Malta, Dubai, Cyprus, and several other key jurisdictions worldwide. With more than 30 years of established experience in trusts, corporate administration, and professional financial services, the group delivers trusted, high-quality solutions to clients across global markets in a stable and regulated environment.
About the Role This is a key front-line and support position within a professional, client-focused financial services team. As Front Office Administrator, you will serve as the welcoming first point of contact for clients, visitors, and staff, while providing essential administrative, coordination, and office management support to ensure the smooth and efficient running of daily operations.
The role combines receptionist responsibilities with broader administrative duties in a regulated, professional setting where discretion, organisation, and a polished demeanour are essential.
Key Responsibilities - Greet and welcome clients, visitors, and colleagues in a professional, friendly, and courteous manner
- Manage incoming telephone calls, emails, and general inquiries, redirecting them to the appropriate team members
- Keep the reception area clean, tidy, and presentable at all times
- Handle meeting room bookings and assist with preparations (e.g., setup, refreshments, materials)
- Provide general administrative assistance including document preparation, data entry, filing, and record maintenance
- Set up, update, and manage physical client files, including scanning, organising, and archiving documents
- Coordinate courier services, mail distribution, outgoing shipments, and logistics
- Assist in scheduling appointments, internal meetings, and calendar coordination
- Support new employee onboarding processes (e.g., desk setup, welcome materials, access arrangements)
- Order, monitor, and manage office supplies, stationery, and inventory levels
- Ensure the efficient day-to-day operation of the office environment
- Liaise with external vendors, maintenance providers, building management, and service suppliers
- Help organise internal events, team activities, and staff engagement initiatives
- Contribute to maintaining and updating office policies and procedures in collaboration with HR and operations teams
What We’re Looking For - Proven experience in a receptionist, front office administrator, office coordinator, or similar role
- Excellent written and verbal communication skills in English (additional languages are an advantage)
- Strong organisational and multitasking abilities with a high level of attention to detail
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel) and common office management tools
- Professional appearance, positive attitude, and polished client-facing manner
- Ability to handle confidential and sensitive information with the utmost discretion
- Reliable, punctual, proactive, and team-oriented mindset
What Our Client Offers - Competitive salary
- Bonus incentive scheme
- Provident Fund
- Private health insurance
- Social events and team-building days
- Additional day of annual leave on your birthday
- In-house and external training opportunities, including company-sponsored professional qualifications
- A supportive, collaborative, and pleasant working environment
If you are a reliable, client-oriented professional with strong administrative and front-office experience and would enjoy contributing to the smooth operation of a respected international corporate services team, our client would be pleased to receive your application.