Executive PA

• Work alongside senior leadership
• Diverse and dynamic role
• Strong career development potential

Boston Link is currently supporting a well-established organisation in the search for an Executive Personal Assistant.

This is an exciting opportunity for a highly organised and proactive professional to provide direct support to a senior executive within a dynamic and fast-paced business environment. The successful candidate will be exposed to a broad range of responsibilities, including executive administration, corporate support, stakeholder coordination and project-related activities.

What You'll Do

• Manage the COO's calendar, appointments, meetings and travel arrangements.
• Provide support with personal administration matters when required.
• Handle confidential information with the highest level of discretion.
• Assist with board member due diligence documentation.
• Prepare inter-company loan agreements and supporting corporate documentation.
• Submit lease agreements and related documentation to relevant authorities.
• Prepare directors', shareholders' and board resolutions.
• Support KYC processes and banking-related matters.
• Coordinate and organise corporate events.
• Assist with recruitment and onboarding activities.
• Manage office supplies and support general office administration.
• Assist with project coordination, special projects and property viewings.
• Build and maintain strong relationships with internal and external stakeholders.
• Support the COO with ad-hoc business requirements as needed.

Requirements

• Previous experience as a Personal Assistant, Executive Assistant or similar position.
• Excellent organisational and time management skills.
• Ability to work independently and manage multiple priorities.
• Strong communication skills in both English and Maltese.
• Professional and confidential approach to work.
• Strong attention to detail and problem-solving skills.
• Experience within the real estate sector would be considered an asset.
• Exposure to KYC, corporate administration or basic accounting would be advantageous.
• Ability to thrive in a fast-paced and dynamic environment.
• Clean police conduct.

For a confidential discussion regarding this opportunity, please contact Boston Link.