Office & Operations Administrator

An established international asset management group is looking for an organised and proactive Office & Operations Administrator to support its growing presence in Malta.
 
This is a hands-on, junior-level role suited to someone who enjoys keeping operations organised, coordinating administrative activities and ensuring the smooth day-to-day running of a local office while working closely with an international team.
 
Responsibilities:

• Coordinate the day-to-day administrative and operational needs of the Malta office, including office supplies, premises and external service providers.
• Manage incoming correspondence and coordinate communication with relevant internal and external stakeholders.
• Maintain accurate company records, registers and documentation, ensuring information is organised and readily accessible.
• Provide administrative support for board meetings, corporate governance activities and internal reporting.
• Assist with the coordination and distribution of approved fund documentation and marketing materials.
• Support meeting arrangements, follow-ups and the maintenance of client and prospect records in internal systems.
• Liaise with international colleagues and external service providers to ensure administrative tasks and operational requirements are handled efficiently.
• Assist with record-keeping, business continuity procedures and the timely escalation of relevant matters to the appropriate team members.

Requirements:

• Highly organised, detail-oriented and reliable, with a proactive approach to work.
• Previous experience in office administration, operations or a similar support role.
• Strong communication and coordination skills, with the ability to work with different stakeholders.
• Comfortable managing documentation, records and multiple administrative priorities.
• Proficient in Microsoft Office and familiar with digital record-keeping systems.
• Experience in financial services, asset management or another regulated environment would be an advantage.

This is an excellent opportunity to join an established international business and play a key role in supporting its local operations in Malta.